Electronic E-Payment of Salaries to State Govt Employees-Step by Step Guide to DDOs

Electronic E-Payments of Salaries to State Govt Employees-Guidelines to DDOs and How to add Beneficiary Account Numbers in Treasury Site (DDO Req). The Director of Treasuries and Accounts, Hyderabad has decided to Implement the Electronic Payment of Salaries (E-Payment) to State Govt Employees to credit the payments directly to the beneficiaries Bank Accounts in respect of Bills processed through Treasuries and issued instructions to DDOs on how to Add beneficiaries Account Numbers (Employees Account Numbers) in Treasury Website for E-Payment of Salaries. This process has been taken as a pilot project in selected Dist and sub-treasuries. This process will be extended further to all Treasuries. Hence We present the detailed guide on DDOs Role and How to add the Beneficiaries for E-Payment of Salaries directly from Treasury.

 Electronic E-Payment of Salaries-How to Add Beneficiaries for E-Payments

Update: Instructions to DDOs on Implementation of E-Payments Memo.10389 Click Here

Memo No.N1/10389/2012 Dt:23-01-2014
Sub: T & A Dept – Implementation of electronic payments on pilot basis –Certain instructions– Issued – Reg.
Ref:1. DTA, AP Memo No.N1/10389 /2012 Dt.22-01-2014
        This office has issued certain instructions in the memo cited on implementation of electronic payments on pilot basis in respect of bills pertaining to Treasury establishment and hostels of welfare departments in District Treasuries and 9 Sub Treasuries.
     A screen for capturing the bank account details of all beneficiaries i.e., DDOs, employees and third parties is made available in HRMS. The documentation is enclosed herewith for ready reference.
     The Deputy Directors of all District Treasuries are requested to complete the data entry in respect of all beneficiaries pertaining to Treasuries and Accounts Department immediately.

The Three New Sub Columns added in the Treasury DDO Req Site

• 1. Bank Benf Details
• 2. Benf Bank Details Delete
• 3. TBR Beneficiary Entry

The above three New Fields added in DDO Request.

1.Adding Beneficiary Account in DDO Req Site: 
Let us see How the Drawing and Disbursement Officers can add the Beneficiary Account numbers for e-payments of the employees working under their jurisdiction.

1st Step:

1. DDOs can access the application through HRMS i.e., http://treasury.ap.gov.in/ddoreq
2. The DDOs have to login with their User ID and Password.
3. Go to "Pay Bills" Section. and then Select Select “Benf Bank details” sub module under “Pay bills” Module.

The following screen appears.

1. The DDO code in the above screen will be automatically populated with your DDO Code.
2. When you are entering first record, you have to feed IFSC code and bank account number of DDO current account in Treasury Bank IFSC code and DDO A/c No fields respectively.

2nd Step: Employee bank details:

Required Details of Employees:
Employee Code(Employee-ID)
Employee Name
Bank IFSC Code
Bank Branch MICR Code
(If Not known Enter “NONMICR”)
Bank Account Number

1. For every employee, the details have to be fed by the DDO.
2. Type employee code in the above screen. The name of employee will automatically be displayed.
3. Type IFSC code of the bank branch in which the employee is maintaining bank account for receipt of his salary and other benefits should be provided in “IFSC code” field. Once thedata is fed, the name of the bank branch will be displayed for cross verification.
4. The MICR code will be automatically be displayed in the “MICR code” field.
5. The DDO has to enter the bank account number of that employee.
6. Press Submit button finally.

Third Party Bank details:

1. In this case, no employee code is required. Skip this field.
2. Type the party name clearly without any errors.
3. Type IFSC code in “IFSC code” field. Name of the branch will be displayed for cross veification.
4. MICR code will be displayed automatically.
5. Enter the bank account number of third party and press “Submit” for confirmation.

How to view the data completed
The DDO can view the list of beneficiaries using “LIST” button beside the Submit button.

2. How to Make Corrections, if any Details are fed wrong:

1. If any DDO has wrongly fed the Account Number or any other particulars, then they delete the Data by going to "Benf Bank Details Delete" in Pay Bills Section of DDO Req. 
2. After deleting DDO has to enter the Correct Details by going to Bank Benf Adding Section

 The Delete Screen will look like below:

3. Adding TBR Beneficiary in the Bill for E-Payment:

1. After feeding the data of all employees the DDO will submitting the salary bills and other contingent bills i.e. TBR Generation as old manner. After generation of TBR Number DDOs has to be enter the beneficiary details in "TBR Beneficiary entry" screen in Pay Bill Module of DDO Req."

1. DDO has to select the generated TBR Number from the drop down list, then the system displays the TBR number’s Net Amount and all employees details on the Screen.

1. The DDO has to insert the Beneficiary Details for that generated TBR Number and finally submit them if everything is correct. Same Process for all Bills

The example of the screen looks like below:

Instructions to DDOs on Implementation of E-Payments Memo.10389 Click Here