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PARTS OF THE TREASURY CODE :- VOLUME I
PARTS OF THE TREASURY CODE :- VOLUME I
VOLUME-1
Constitutional Binding: Article 283(2) of Constitution of India empowered the Governor to form AP treasury rules.
- 1. PART-1 A.P.TREASURY RULES FROM 1 TO 42
- 2. PART-II SUBSIDIARY RULES AND EXECUTIVE INSTRUCTIONS UNDER THE A.P. TREASURY RULES.
- 3. PART-III MISCELLANEOUS STATUTORY RULES AND EXECUTIVE INSTRUCTIONS.
AP Treasury Code Vol 1 Guide EOT Exam 141 Material Dept Tests
Treasury Rule
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Description of the Treasury Rule, SR, Instructions
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| TR.1 | These rules may be called the “Andhra Pradesh Treasury rules” |
| TR.2: Definitions |
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| TR.3: Location of Moneys in Govt. Account | Moneys standing in the Government account shall be either in Treasury or in Bank. Instruction 2: A state bank branch should be kept open even on al holiday on the request of the Collector for conducting the business. Instructions 1-3: Transactions of Government Treasury business through the Bank Ins 4: Custody and use of the Cypher code, the Treasury Agencies‘ Private check signal book and the Secret Memorandum of differences between genuine and forged currency notes of the Reserve Bank of India |
| T.R 4: General system of control over Treasury |
District treasuries: There shall be one treasury for each District in general. The immediate executive controller shall be the District treasury Officer who shall be sub ordinate to the Director of treasuries and accounts. The Inspection of treasuries by the officers of Indian Audit Department shall not relieve the DTA of his responsibilities for management and inspection.www.apteachers.in SR.2: The DTA shall inspect the District treasury at least once in six months. SR.4: When a Treasury irregularity is brought to the notice of DTA by AG, DTA shall order for investigation to fix up the responsibility for irregularity and ensure steps to avoid repetition of such irregularity. The investigation report shall be submitted to AG. SR.5: The Treasury officer shall attend to the day to day administration of the treasury in accordance with the treasury rules and instructions of AG and the Government SR.6: The Treasury officer shall see that no favoritism is shown to any one in regard to the facilities for doing business at treasury Instruction 4: The Director of treasuries and accounts should examine the stocks and stamps at least once in every six months. He should also examine the safe custody articles at least once in a year. Instruction 5: The Director of Treasuries and accounts should examine the deposit registers at least once in a half year. |
| TR.5: Sub Treasuries: |
Establishment of one or more sub treasuries under a District Treasury SR.1: There shall be ordinarily be a sub treasury at the headquarters of every Tahsildar SR.4: The sub Treasury Officer shall be personally responsible to the District Treasury Officer for accounting of all transactions carried out at the sub treasury. SR.12: The District Treasury Officer should conduct the technical examination of sub treasuries at least once in calendar year www.apteachers.in SR.13: Sub treasuries will be inspected by an officer of the Indian Audit department, if circumstances render it necessary. Instruction 13: The monthly accounts prescribed by the AG shall be rendered to the District treasury Officer by 7th of succeeding month |
| TR.6: Accountant General | AG works as per Audit manual under the control of CAG. The office of the Accountant-General perform all or any prescribed part of the duties of a treasury in respect of claims against the Government |
| TR.7: Payment of moneys into Govt account |
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| TR.9: | Investment on Government Money: A Government servant may not deposit moneys withdrawn from a Government Account in a bank, except with the special permission from the Government. |
| TR.10: Receipt of Money by Treasury | The Challan shall be presented to the Treasury Officer who shall enface it with an order to the bank to receive the amount. The challan shall contain proper accounts classification of the credit. www.apteachers.in SR.2(b): Unless specified otherwise in the rules/departmental codes, any amount below Rs.50/- payable to Government account should ordinarily be collected by the Departmental officer concerned with a receipt in APTC Form-7 in return. Clarifications on SR.2(b): (Memo: 31925-C/305/TFR/89 fin dt.7-2-1990)
Money received by a Government servant on behalf of the Government shall be immediately brought to account in a cash book in Form 5 Instrn. 4. Receipt of moneys by mufassal Civil Courts www.apteachers.in Instrn. 5. Receipt of moneys by Government servants in the Public Works Department. Instrn. 6. Receipt of moneys by Government servants in the Electricity Department. SR 3(a) Money received from a Govt Servant on behalf of the Govt shall be immediately brought to account in a Cash Book in departmental offices in APTC Form 5 SR.6: Certificate of Credit (Duplicate Receipt) If original receipt is lost by the private party, then a certificate may be given that certain sum is received on certain Government account against a fee of Rs.10/- for every certificate. Instruction 3-A: The date of actual realization of amount into the government account shall be treated as date of payment and not the Cheque issued date or date of presentation of the Cheque in the treasury. SR.7(d): A Government servant shall not keep any private money in the cash chest.
Challans:
SR.10: Challan shall be presented in triplicate for all purposes for paying money in Government account in APTC form 10 revised as per GO Ms No.87 F&P (FW.TFR) dept. 31.10.2002 www.apteachers.in . Challan accompanies a payment of money into the treasury or the bank shall contain full information. b) When payment made to Government is to be credited to more than one head of account, a separate challan shall be used for each head. Instrn. 7. Challans in the prescribed form should be obtained free of charge from the treasury. Challans for use in connection with the remittance of fines should be issued in books containing 50 or 100 forms machine-numbered consecutively. Instruction.9: When challan is to be used for repayment of a loan or advance, separate challans shall be presented for principal and interest amounts. Instrn. 10. In the case of certain deposits, e.g.., Local Fund deposits and personal deposits, the account kept in the treasury or the Bank is purely a banking account. S.R. 11. The challan with which money is tendered for payment into the treasury shall be presented first to the Accountant (Treasury Clerk) S.R. 12. (a) The challan with which money is paid shall be presented to the Sub- treasury Officers who shall check it to see whether it is in order SR.13 & Instruction.33 Numbering of challans: The register of challans passed for remittance shall be maintained for each department separately and bear separate serial of numbers. Instrn. 18. No challan is, necessary in respect of a payment by a Government servant for service postage stamps. Instrn. 20. A Treasury Officer should not receive payment of a revenue money order in cash. S.R. 15. Amanaths: www.apteachers.in As a general rule, no sums of money shall be kept in a treasury strong-room unless they have been paid into the Government Account and form part of the general treasury balance, but the following items shall be treated as exceptions to this rule and dealt with in accordance with the special instructions which apply to them :—
When a private person desires to pay amount into bank, the Challan shall be presented to treasury for enfacement; The treasury officer shall append his initials along with the words-“Entered-Correct” on all the parts of the challan. The banker gives the original part of the challan as a receipt and the remaining two portions i.e., duplicate and triplicate copies are sent to treasury along with the daily account. A challan so endorsed by the treasury officer is valid for fourteen days only or a date preferred by department after which the challan shall be revalidated by the treasury department for presentation at the bank. S.R. 21. Amanath : A District Treasury which transacts its cash business through the Bank need not maintain the Amanath Balance Register in Form 16 (See Subsidiary Rule 15), but the closing balance shall be noted in the Treasurer’s Daily Balance Sheet (Form 24). Instrn. 8. Service postage stamps on Govt Offices- (a) Government servants who draw moneys from mufassal Treasuries on contingent bills (b) Government servants who draw money from Treasuries on cheques Instrn. 9. Discount on stampsThe Treasury Officer should have an adjustment bill prepared in Form 61 headed “Not payable at the Treasury” every month for the amount of discount charged in the Treasury account |
| TR.11: Custody of Moneys in the Government Account | SR.1: Moneys received by a Government servant on behalf of Government and not remitted into treasury shall be kept in a cash chest, which shall be kept in the personal custody of the Government servant. The key of the chest shall be kept in his personal custody and the duplicate key shall be kept in the treasury. If the moneys deposited so large then double locks of different pattern shall be used and the keys shall be kept at the custody of two different Government servants. The iron safe used for custody of moneys shall be embedded in masonry, if possible. SR.2: Every day Head of the office shall verify the cash book balance with that of cash on hand by counting. www.apteachers.in SR.2(c): When the head of the office is away from headquarters, the head of the ministerial section shall maintain the cashbook. The head of the office shall verify the balances as soon as he returns from tour. Strong Room Instrn. 4. Treasury strong-room : No place should be used as a strong room, unless an officer of the Public Works Department not lower in rank than an Executive Engineer has certified that it is secure and fit for use as a strong-room. www.apteachers.in SR.3: The Treasury officer and the treasurer shall be physically present at the time of opening of the double lock strong room and shall remain there till it is closed. The Treasury officer shall hold one of the key of the two padlocks placed on the entrance to the strong room and the other key shall be with the Treasurer. S.R. 3. (a) Custody and verification of Treasury balance: The bulk of the Treasury cash balance, generally known as the “main store” or the double lock balance, shall be kept in the Treasury strong-room under double locks. Instrn. 3. Treasury balance and currency chest balance: The moneys held in a Treasury as part of the Government’s cash balance from the Treasury balance, from which Government disbursements are made and into which Government receipts are paid. A separate currency chest also is ordinarily kept in the Treasury. The currency chest balance consists partly of notes which are treated as “not in circulation” and partly of coin (rupees and gold coin) which is part of the assets Instruction 4(c): Every strong room should be inspected once in every three years by the Executive Engineer or by an experienced Assistant Engineer or upper subordinate holding sub divisional charge deputed by the Executive Engineer for the purpose and the Treasury Officer should obtain a certificate of Safety from the Inspecting Officer after every three years of inspection.www.apteachers.in Instruction 5: Pad locks and Duplicate Keys A register of all padlocks belonging to the District and Sub-treasuries shall be maintained in APTC Form No. 26. The duplicate keys of all padlocks used in District treasury and sub treasuries shall be exchanged once in three years Instruction 19: The following articles should be kept in safe custody in the Treasury:
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| TR.12: | Withdrawal means the drawl of funds from Government account for disbursement. |
| TR.13: | Moneys may not be withdrawn from Government account without written permission of Treasury officer/officer of Indian Audit Department authorized by AG. |
| TR.14: | AG may permit withdrawal for any purpose. |
| TR.15 Treasury Officer Withdrawal Permissions |
A treasury officer may permit withdrawal for the following purposes:
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| TR.16: Drawl of funds from Government accounts | SR.1: A bill drawn by a Government servant shall be signed or countersigned by the DDO. SR.2(a): The Correct classification up to seven tier (major, sub major, minor, sub major, group sub, sub, detailed, sub detailed) head of account shall be noted on the bill. SR.2(b): www.apteachers.in Every bill shall be prepared in the form prescribed in Treasury code. SR.2(c): The designation and seal of the DDO shall be duly affixed below the signature of DDO. The spaces left blank in the money column of the bill shall be invariably be covered in oblique lines. The bill should contain protective endorsement in red ink expressed in whole rupees slightly in excess of the total amount of the bill. SR.2(d): The alterations/ corrections in the bill shall be attested in full by the DDO. DDO should cancel the incorrect entry in red ink and insert correct entry. Overwriting the incorrect entry is prohibited (Art.323 APFC Vol. I) SR.2(e): Separate bills shall be presented for more than one major head, plan and non plan. www.apteachers.in SR.2(f): Claims for which no form is prescribed shall be made in form 40. SR.2(g): Rounding off the Transaction:
The Head of the office may delegate the powers to his sub ordinate Gazetted officer to sign bills, vouchers and payment orders. No bill or voucher shall be signed by a clerk for head of the office. SR.2(j): sanction order particulars shall be entered in the bill and a copy of it shall be attached to the bill. SR.2(l): Deductions made in a bill shall be supported by schedules in prescribed form. SR.2(r): A fee of Rs. 10/- shall be levied for each certificate issued to payee in the event of loss of original bill/voucher. SR.2(s): Every receipt for sum exceeding Rs. 5000/- shall be duly stamped by revenue stamp of Rs.1/- .www.apteachers.in SR.2(t): Specimen Signature DDO shall send his specimen signature to the treasury on which he draws bills, duly counter signed by a superior officer whose signatures are available with treasury. SR.2(w): when payment is made through a messenger, form 101 containing the specimen signature of the messenger duly attested by DDO shall be enclosed to the bill. SR.3(b) and SR.12: For first drawl of Pay and allowances of a person recruited directly or re-employed after resignation, health certificate shall be attached to the bill. Last pay certificate shall be attached to the bill where ever necessary. SR.3(d): A travelling allowance bill shall be counter signed by the controlling authority SR.6: Executive Instruction: The office copy of the pay bills shall me maintained in APTC form 109 for each financial year and it is a permanent record in the office. SR.11: Absentee statement shall be attached to the pay bill in form 48, if any person is absent to duty either on leave (other than CL) , or on Deputation, suspension etc., S.R. 12. First drawal of pay The health certificate required by Fundamental Rule 10 shall be submitted to the competent authority and a certificate to that effect shall be furnished by the drawing officer along ‘with the first pay bill of the Government servant concerned. SR.13: Periodical increment certificate in Form 49 shall be enclosed to the pay bill. Increment Watch Register :—To ensure prompt drawal of increment, the drawing officers should verify the service book/service rolls of all subordinates in the month of December of each year and maintain a register showing the names of persons for whom increments are due in each month of the succeeding year in A.P.T.C. Form 106. SR.14: Arrear pay shall be drawn in a separate bill and not in regular pay bill.
A Gazetted head of the office may draw contingent bills. He may delegate the powers to his sub ordinate Gazetted officer. (Exceptions are given in APTC Vol.II appendix.13 in regard to Non Gazetted Government servants) www.apteachers.in SR.18(d): Abstract contingent bills shall be presented in Form 57. He shall attach a certificate that the detailed bill of the previous AC bill has been submitted to the controlling officer for counter signature already and shall specify the date of dispatch of the same. SR.18(e): Fully vouched bills for contingent expenditure shall be presented in form- 58. All sub vouchers exceeding Rs.1000/- shall be enclosed to the bill and vouchers not exceeding one thousand rupees shall be retained in the office and a certificate to that effect be appended on the bill. SR.19: Directions for preparing contingent bills: Head of account related to contingent expenditure shall be entered. Charge debitable to more than one head shall not be claimed in a single bill. SR.20: Works expenditure charged as contingent expenditure: charges on account of petty works and repairs allotted to departments other than public works shall be drawn in form 59.www.apteachers.in SR.22 :Recovery of amounts Attached by Courts The amounts attached by a prohibitory order of a Court of Law shall be recovered from the pay and allowances of Government Servant under this Ruls. Instruction.7: For every two years, a certificate from the executive engineer that suitable Government building is not available and the rent charge is reasonable shall be obtained SR.26: Compensation awarded by courts out of fines to injured parties: When a court orders for payment of compensation to injured party of an amount kept in Treasury, the payment order shall clarify that
Bills for refund of revenue shall be preferred in form 62. SR.28: Loans and advances: Particulars of order of sanction shall be written on every bill claimed for a loan or advance. SR.31: Deposit repayments shall be preferred in Form 62. Instruction.19: When a deposit head of account is changed from one head to another form 66 shall be used.(like lapsed deposits) SR.32(c): The treasury officer shall not accept any document bearing erasure. He shall return such document/bill to DDO and inform him to present a fresh one. SR.32(e): The Treasury officer shall use a book of counterfoil forms in form 69 for communication of objections to DDOs. The DDO shall furnish reply on the third part and retain the second part in his office. The treasury officer shall paste the slip on the corresponding original copy in the book of objections. Such objections shall not be written as endorsements on the bill. SR.32(i): An endorsement on contingent bill shall lapse three months after the date of endorsement or financial year whichever is earlier. SR.32(P): Fraudulent repayment of deposits- certain instructions: While preferring the refund bill of deposits the following instructions shall be followed.
The last pay and allowances(retirement, resignation, dismissal etc.,) of a Gazetted Government servant shall not be paid unless the DDO satisfies himself that there are no dues to Government from the Government servant. Payments due to a deceased Government servant shall be made to legal heirs in accordance with Art. 80 of APFC Vol-I. Pay, leave salary and other emoluments can be drawn for the day of a Government servant’s death; the hour at which the death takes place does not affect the claim. Instruction.33: Treasury bills book/register of bills: The Treasury Bills book shall be maintained in Form 70 and shall be presented to treasury along with each bill. The Treasury officer should not pass any bill if presented without treasury bills book. Note: Form 70A shall be used in PAO.www.apteachers.in To prevent presentation of fraudulent bills at treasury, the register shall be reviewed bi- weekly by the DDO concerned in the form of abstract as below: (GO Ms.71 Fin(Accts II) dt.6-6-1979) Instruction.38B: Payment of net surcharge on Stamp duty, professional tax, compensation and Grants due to panchayats. Out of the amount 5% shall be credited to registration department and out of remaining 95%- 3/5th will go to village panchayats, 1/5th to mandal praja parishads and 1/5th to Zilla parishads.www.apteachers.in Instrn. 50. Local Fund Cheques(a) The account of a local fund at the Treasury is purely a banking account, and the nature of the disbursement need not be specified on any local fund cheque. SR.39: Cheques obtained from a particular District treasury cannot be used outside that District. Separate cheque books shall be used for District Treasury and sub treasury. S.R. 45 (a) As a general rule, no cheque shall be issued for a sum less than Rs. 10, except, Administrators of Charitable Endowments divested from the Treasurer of Charitable Endowments may issue cheques for amount less than Rs. 10 also. S.R. 48. Local Fund cheques :—The Treasury or Sub-treasury Officer shall not permit the withdrawal of any moneys relating to a Local Fund from the Treasury otherwise than on cheques signed by the duly authorized officer of each fund, e.g., the President of a Local Board and the Executive Authority of a Municipal Council. SR.49: Time – expired cheques: If a Cheque, which is expired as it is not presented at the treasury within three months from the month following the month of issue, shall be returned to the DDO, he shall destroy it and then issue a new cheque in the place of it.
When a DDO identifies that the cheque issued by him is lost, he shall report the same to the concerned Treasury officer and request him to stop the payment on it.
If a cheque is cancelled for any reason then the DDO shall destroy it if it is in his procession, which was issued by him and unpaid for 12 months from the date of issue. Instruction.40(b): A DDO who requires a fresh cheque book shall sign and send the printed requisition form available at the last page of previous cheque book to the treasury officer concerned. Instruction.41: Cheque book supplied to drawing officer should be kept in his personal ustody under lock and key. Instruction.43: When a pass book or list of cheques cashed is maintained in from 73, it shall be in the custody of DDO except when it is taken to a treasury officer for monthly reconciliation. Instruction.56: Treasury bill book need not be presented at the bank for payment of a bill. SR.57(d): The bank shall make payment strictly in accordance with the pay order of the treasury officer; however, the bank will not disburse payments unless satisfied by the identity of the person receiving the payment as per, form 101. SR.57(e): Payment orders issued by the treasury officer shall be valid for 5 working days of the bank, after that bank shall refuse to make payment until the order is revalidated by the treasury officer. S.R. 64. Manner of Payment of Pensions and Identification of Pensioners Pension Payment Orders : (a) In regard to each pension [other than anticipatory pension to be drawn and disbursed by Head of the Office] sanctioned by a competent authority the Accountant-General issues a pension payment order in two halves of which one, known as the disburser’s half, is kept in the Treasury at which payment is to be made and the other is delivered to the pensioner. S.R. 85. Renewal of Pension Payment Orders : (a) The Treasury Officer is authorized to renew a Pension Payment Order when the entries on the reverse of the either the pensioner’s or the disburser’s half are completely filled up or the pensioner’s half is lost, worn or torn.www.apteachers.in S.R. 86. Lapse of Service Pensions (a) If a pension payable in India remains undrawn for more than one year, the pension shall cease to be payable. (Art. 956, Civil Service Regulations). S.R. 87.
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| TR.17: Special Instruction to Treasury officers | Instruction.1: A treasury officer is authorized to pass the pay bills of Gaz. Officers and non Gaz. Establishment which involves payment not covered by sanction when temporary establishments have been continued beyond the period covered by original sanction, up to three months. Instruction.4: The bill in which the final withdrawal of GPF is made shall not contain the claims of more than one subscriber to the fund. Instruction.5: The Treasury Officer should note, all the authorizations received from AG in a register.www.apteachers.in |
| TR.18: | Disputable Claims A Treasury Officer should not undertake on behalf of the claimant any correspondence with any authority in regard to a claim which he considers to be disputable. |
| TR.19: | Place of Payment of Pay A Gazetted Government Servant may, at his option, draw his pay at the District Treasury instead of at the Sub-treasury at his headquarters. A payment shall be made in the district, in which the claim arises, except as provided by rule 20 and 21. Instruction.1(f): A Government servant who is transferred may be allowed to draw advance pay at the new station with in one month of his join, if LPC shows that no such advance has been taken at old station. |
| TR.20: | The leave salary of a Government servant shall be drawn from the treasury from which his pay could be drawn if he was on duty. |
| TR.21: | Pensions payable in India may be paid in any district of the State. |
| TR.22 | Interest bearing advances sanctioned to Gaz officers viz. HBA, Advances for purchase of conveyances etc., may be paid without authorization from AG. |
| TR.23: | Last Pay Certificate Issue Rules: A treasury officer may not permit any withdrawal of pay and allowances of a Govt servant to whom he has granted last pay certificate, unless the certificate is first surrendered. |
| TR.26: | A Treasury officer may correct an arithmetic inaccuracy or an obvious mistake in any bill presented to him, but shall intimate to the drawing officer any correction which he makes. |
| TR.27: | Payments under Special Authorization of the Collector The District Collector can authorise the Treasury Officer for making the payment without complying to the Rule of AP Treasury Code on A.C. Bill on Floods, Earth Quake, Nature calamaties and defence etc. |
| TR.28: | A Government servant who is authorized to draw moneys on cheques shall notify the bank/treasury, the serial number of Cheque book and the number of leaves it contains. |
| TR.29 | Specimen Signature: When a Government servant who is authorized to draw /countersign the cheques/bills shall send a specimen signature of the relieving officer to treasury and bank. |
| TR.31: | If a Treasury Officer receives intimation from the Accountant-General that moneys have been incorrectly withdrawn and that a certain sum should be recovered from a drawing officer, he shall effect the recovery without delay and without regard to any correspondence undertaken or contemplated with reference to the retrenchment order; and the drawing officer shall without delay repay the sum in such manner as the Accountant-General may direct. |
| TR.32: Responsibility for the money with drawn: | SR.2(a): The Drawing Officer shall take the acknowledgment for every payment made from the payee who shall note the actual date of payment also. SR.2(b): If is quite impossible to receive the acknowledgement, then a certificate of payment issued by drawing officer counter signed by his superior officer shall be placed on record. SR.4(a): The drawing officer shall be personally responsible for the moneys drawn until he has paid them to the persons entitled to receive them. SR.4(c): UD pay register in form 20 shall be maintained SR.4(e): The Disbursing officer shall not pay the last pay and allowances to the government servant, until he makes it clear that no amounts are due to Government from the employee. SR.5: Every Government servant who has been granted a permanent advance shall regularly check the correctness of the balance Instruction.2(b): DDO should endorse the word “cancelled” across each of the sub vouchers in red ink and initial it with date. Instruction.2(d): Sub Voucher Retention Period No sub voucher should be destroyed until three years have lapsed from the date of payment . |
| TR.33: | Transaction between Andhra Pradesh and other state Governments. |
| TR.34: | Disbursements and Receipts of moneys relating to Union Government in the treasuries of the State. |
| TR.35-36: | Disbursements and Receipts of moneys relating to other state Governments in the treasuries of the State |
| TR.38: | The AG exercises his powers under the control of the CAG. |
| TR.39: | No clause under these rules shall have impeding effect on the functions of CAG. |
| TR.40: | The finance minister under these rules cannot impose any responsibility on the Banks in connection with Government business in contravention to the responsibilities imposed on banks by the agreement with Governor. |
| TR.41: | All references under these rules shall be interpreted with reference to President of India during the period of control of state under Art.356 of the Constitution |
| TR.42: | The Government may relax any provisions of these rules in favour of any Government servant, class of Government servant, Department or Departments |
| Treasury Bills Part III, Chap IV, Ins 7,8 |
The Reserve Bank of India issues the Treasury Bills to raise money for the temporary needs of the Government. They are the Bills of Exchange. |
| Part III Chap IV Ins 9-11 | Ways and Means Ways and Means advances are taken by Government from the Bank. The request for such an advance shall be accompanied by the demand promissory note for the amount on behalf of the Governor. |
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