Hand Book for Presiding Officers ECI Elections POs Hand Book General Elections

Handbook for Presiding Officers Hand Book for Presiding Officers ECI Elections POs Hand Book. Contents of the Hand Book for Presiding Officers for Elections 2019 contains detailed items wise description. Below are the Complete details of Table of Contents of Hand Book of POs released by Election Commission of India. Hand Book for Presiding Officers ECI Elections POs Hand Book General Elections. AP General Elections.

Hand Book for Presiding Officers ECI Elections POs Hand Book

Table of Contents

PRELIMINARY

• INTRODUCTION
• BRIEF INTRODUCTION TO EVM AND VVPAT
• LEGAL PROVISIONS
• BROAD OUTLINES OF DUTIES

FORMATION OF POLLING PARTY AND TRAININGS

• POLLING PARTY
• POLLING TRAININGS
• APPLICATION FOR POSTAL BALLOT PAPER

COLLECTIONS OF VOTING MACHINE AND POLLING MATERIALS

• POLLING MATERIALS
• CHECKING OF EVM AND VVPAT
• CHECKING OF POLLING MATERIALS

PHOTO ELECTORAL ROLLS

• PHOTO ELECTORAL ROLLS

INTRODUCTION TO EVM AND VVPAT

• INTRODUCTION TO EVM
• M2 EVM DISPLAYS
• M3 EVM DISPLAYS
• INTRODUCTION TO VVPAT

SET UP OF POLLING STATIONS

• ARRIVAL AT THE POLLING STATION
• ABSENCE OF POLLING OFFICER
• SET UP OF POLLING STATION FOR SINGLE ELECTION
• SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION
• OTHER PRECAUTIONS
• DISPLAY OF NOTICE
• VOTING PROCEDURE FOR SIMULTANEOUS ELECTIONS
• HELP DESK
• SECTOR OFFICERS

SECURITY ARRANGEMENTS AT POLLING STATIONS
ASSIGNMENTS OF DUTIES TO POLLING OFFICERS
DUTIES OF POLLING OFFICERS AT SINGLE ELECTION

• First Polling Officer
• Second Polling Officer
• Third Polling Officer
• Fourth Polling Officer (In charge of VSDU if M2 VVPAT is used)

DUTIES OF POLLING OFFICERS AT SIMULTANEOUS ELECTION

• First Polling Officer
• Second Polling Officer
• Third Polling Officer
• Fourth Polling Officer
• Fifth Polling Officer
• IMPORTANT DUTIES OF 4TH AND 5TH POLLING OFFICERS
• Presiding Officer’S DUTies IN BRIEF
• CLOSING THE POLL
• MICRO-OBSERVER
• VOTER ASSISTANCE BOOTH
• DIGITAL CAMERA PERSON

REGULATION OF ENTRY INTO AND SEATING ARRANGEMENTS IN THE POLLING STATION

• PERSONS ENTITLED TO ENTER THE POLLING STATIONS
• CPF PERSONNEL
• PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS
• ATTENDANCE OF POLLING AGENTS
• PASSES FOR POLLING AGENTS
• SEATING ARRANGEMENT FOR POLLING AGENTS IN THE POLLING STATION
• SMOKING PROHIBITED INSIDE POLLING STATION
• FACILITIES TO PRESS REPRESENTATIVES , PHOTOGRAPHERS
• AND VIDEOGRAPHER AT THE POLLING STATION
• FACILITIES FOR OBSERVERS APPOINTED BY THE COMMISSION
• ADDITIONAL INFORMATION REPORT ON 16 POINTS TO BE SUBMITTED
• TO THE CONSTITUENCY OBSERVER/RETURNING OFFICER
• WEARING OF BADGES ETC INSIDE THE POLLING STATION

SETTING UP OF EVM AND VVPAT BEFORE COMMENCEMENT OF POLL

• PRELIMINARIES BEFORE POLL
• PREPARATION ON THE BALLOTING UNIT
• INTERLINKING OF BALLOTING UNIT AND VVPAT
• PREPARATION OF VVPAT

PREPARATION OF CONTROL UNIT

• CHECKING OF CONTROL UNIT
• PREPARATION OF CONTROL UNIT
• CONNECTING BU, CU AND VVPAT
• SWITCHING ON CONTROL UNIT
• CLOSING THE REAR COMPARTMENT OF CONTROL UNIT

CONDUCTING MOCK POLL

• DEMONSTRATION OF ‘CLEARING’ OF EVM AND VVPAT
• MOCK POLL
• MOCK POLL IN CASE OF REPLACEMENT OF EVM
• MOCK POLL IN CASE OF REPLACEMENT OF VVPAT
• RECORDING POLL START AND POLL END DATE AND TIME

FIXING OF GREEN PAPER SEAL IN THE CONTROL UNIT

• FIXING GREEN PAPER SEAL
• SIGNATURE OF PRESIDING OFFICER AND POLLING OFFICER ON PAPER SEAL
• ACCOUNT OF PAPER SEALS

CLOSING AND SEALING OF CU AND VVPAT

• SPECIAL ADDRESS TAG
• CLOSING AND SEALING OF OUTER COVER OF RESULT SECTION
• OF CONTROL UNIT
• STRIP SEAL
• METHOD OF SEALING EVM WITH STRIP SEAL
• PRECAUTION WHILE SEALING WITH STRIP SEAL
• SEALING OF DROP BOX OF VVPAT WITH THREAD USING ADDRESS
• TAG BEFORE ACTUAL POLL
• EVM AND VVPAT READY FOR ACTUAL POLL

COMMENCEMENT OF THE POLL

• COMMENCEMENT OF THE POLL
• WARNING ABOUT SECRECY OF VOTING
• PRECAUTION FOR INDELIBLE INK
• MARKED COPY OF THE ELECTORAL ROLL
• REGULATION OF ENTRY OF VOTERS TO POLLING STATION
• PERSONS TO BE ADMITTED INSIDE THE POLLING STATION

SAFEGUARDS FOR FREE AND FAIR ELECTION

• DECLARATIONS BY PRESIDING OFFICER AS SAFEGUARDS FOR ENSURING FREE AND FAIR ELECTION
• PROCEDURE TO BE FOLLOWED AT THE TIME OF USE OF NEW VOTING MACHINE

ENFORCEMENT OF ELECTION LAW IN AND AROUND POLLING STATION

• IMPARTIALITY AND MAINTENANCE OF DECORUM
• BAN ON CANVASSING
• CANDIDATE’S ELECTION BOOTH
• DISORDERLY CONDUCT IN OR NEAR THE POLLING STATION
• REMOVAL OF TROUBLE MAKERS
• ILLEGAL HIRING OF VEHICLES FOR THE CONVEYANCE OF VOTERS
• REMOVAL OF VOTING MACHINE FROM POLLING STATION TO BE AN OFFENCE
• BREACH OF OFFICIAL DUTY BY ELECTION OFFICERS
• PROHIBITION OF GOING ARMED TO OR NEAR A POLLING STATION
• PROHIBITION OF USE OF CELLULAR PHONES, CORDLESS PHONES,
• WIRELESS SETS ETC

VERIFICATION OF ELECTOR’S IDENTITY AND PROCEDURE IN CASE OF CHALLENGE

• VERIFICATION OF ELECTOR’S IDENTITY
• LIST OF DEAD, ABSENT AND ALLEGED BOGUS VOTERS
• CHALLENGED VOTES
• CHALLENGING A VOTER’S IDENTITY
• CHALLENGE FEE
• SUMMARY INQUIRY
• RETURN OR FORFEITURE OF CHALLENGE FEE
• CLERICAL AND PRINTING ERRORS IN THE ROLL TO BE OVERLOOKED
• FACT OF ENROLMENT OF A VOTER NOT TO BE QUESTIONED
• DECLARATION OF ELECTOR ABOUT HIS AGE

APPLICATION OF INDELIBLE INK AND OBTAINING SIGNATURE/ THUMB IMPRESSION OF ELECTOR BEFORE PERMITTING HIM TO RECORD HIS VOTE

• INSPECTION OF VOTER’S LEFT FOREFINGER AND APPLICATION OF INDELIBLE INK
• APPLICATION OF INDELIBLE INK AT FRESH POLL (RE-POLL)/COUNTERMANDED POLL
• APPLICATION OF INDELIBLE INK WHEN ELECTOR HAS NO LEFT FOREFINGER
• RECORD OF ELECTORAL ROLL NUMBER OF ELECTOR IN REGISTER OF VOTERS
• DEFINITION OF SIGNATURE OF ELECTOR
• THUMB IMPRESSION OF ELECTOR
• SIGNATURE/THUMB IMPRESSION ON THE ‘REGISTER OF VOTERS’
• BY BLIND OR INFIRM OR LEPER ELECTORS
• ISSUE OF VOTER’S SLIP TO ELECTOR

RECORDING OF VOTES AND VOTING PROCEDURE

• RECORDING OF VOTE
• PERMITTING ELECTOR TO RECORD VOTE
• VOTING PROCEDURE
• TALLYING OF NUMBER OF VOTES POLLED PERIODICALLY
• PRESIDING OFFICER’S RIGHT TO ENTER THE VOTING COMPARTMENT DURING POLL 

MAINTENANCE OF SECRECY OF VOTING BY ELECTORS

• VOTING PROCEDURE TO BE STRICTLY OBSERVED
• REFUSAL TO OBSERVE VOTING PROCEDURE

VOTING BY BLIND AND INFIRM VOTERS
ELECTORS DECIDING NOT TO VOTE
VOTING BY PUBLIC SERVANTS ON ELECTION DUTY
VOTING BY PROXY
TENDERED VOTES

• TENDERED VOTE
• DESIGN OF TENDERED BALLOT PAPER
• ACCOUNT OF TENDERED BALLOT PAPERS
• RECORD OF VOTERS TO WHOM TENDERED BALLOT PAPERS ISSUED

ADJOURNMENT/STOPPAGE OF POLL DUE TO RIOT, BOOTH CAPTURING, ETC

• ADJOURNMENT OF POLL DUE TO RIOT ETC
• COMPLETION OF ADJOURNED POLL
• STOPPAGE OF POLL FOR FAILURE OF EVM, BOOTH CAPTURING ETC
• CLOSING OF VOTING MACHINE IN CASE OF BOOTH CAPTURING

CLOSE OF POLL

• VOTING BY PERSONS PRESENT AT THE POLLING STATION AT THE CLOSING HOUR
• CLOSING OF POLL

ACCOUNT OF VOTES RECORDED

• PREPARATION OF ACCOUNT OF VOTES RECORDED
• SUPPLY OF ATTESTED COPIES OF ACCOUNT OF VOTES RECORDED
• TO POLLING AGENTS
• DECLARATION TO BE MADE AT THE CLOSE OF THE POLL

SEALING OF THE EVM AND VVPAT AFTER CLOSE OF POLL

• SEALING OF EVM AND VVPAT

SEALING OF ELECTION PAPERS

• SEALING OF ELECTION PAPERS IN PACKETS
• PACKING OF STATUTORY, NON-STATUTORY COVERS AND ELECTION MATERIALS
• SEALING OF COVERS

PREPARATION OF THE DIARY AND DELIVERY OF VOTING MACHINES AND ELECTION PAPERS AT THE COLLECTION CENTRES

• PREPARATION OF THE DIARY
• TRANSMISSION OF EVM, VVPAT AND ELECTION PAPERS TO THE RETURNING OFFICER

BRIEF GUIDELINES FOR THE PRESIDING OFFICERS/ POLLING OFFICERS

ANNEXURE 1
EXTRACTS FROM THE REPRESENTATION OF THE PEOPLE ACT, 1951
ANNEXURE 2
EXTRACTS FROM THE CONDUCT OF ELECTIONS RULES, 1961
ANNEXURE 3
OUTLINES OF FUNCTIONS TO BE PERFORMED BY PRESIDING OFFICERS AT VARIOUS STAGES
ANNEXURE 4
FORM M21- RECEIPT OF RETURN OF ELECTION RECORDS AND MATERIAL AFTER POLL
ANNEXURE 5
DECLARATION BY THE PRESIDING OFFICER
ANNEXURE 6
LETTER OF COMPLAINT TO THE SHO POLICE
ANNEXURE 7
FORM OF DECLARATION BY ELECTOR ABOUT AGE
ANNEXURE 8
RECEIPT BOOK
ANNEXURE 9
LIST RELATED TO UNDER-AGED ELECTORS
ANNEXURE 10
DECLARATION BY THE COMPANAION OF BLIND OR INFIRM ELECTOR
ANNEXURE 11
FORM 17C
ANNEXURE 12
PRESIDING OFFICER’S DIARY
ANNEXURE 13
FORMAT FOR PRESIDING OFFICER’S ADDITIONAL REPORT TO BE SUBMITTED TO CONSITUENCY OBSERVER/RO
ANNEXURE 14
MOCK POLL CERTIFICATE
ANNEXURE 15
DECLARATION UNDER RULE 49MA
ANNEXURE 16
FORM OF DECLARATION BY ELECTOR WHOSE NAME IS IN ABSENTEE /SHIFTED / DEAD LIST
ANNEXURE 17
POLLING AGENTS / RELIEVING AGENTS MOVEMENT SHEET
ANNEXURE 18
HANDLING OF CU-BU-VVPAT FAILURES/ERRORS DURING POLL
ANNEXURE 19
LIST OF POLLING MATERIALS FOR A POLLING STATION WHERE EVM AND VVPAT IS USED
ANNEXURE 20
CHECK MEMO FOR PRESIDING OFFICER

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