Memo No: FIN02-18036/2/2021-H SEC-DTA, Dt: 28/10/2022 Sub: PS – T&A Department – PD Accounts – Obtaining Certificates of Acceptance of Balances (CAB) from PD Administrators – Module developed in CFMS portal . Certificates of Acceptance of Balances(CAB) from the PD Administrators on quarterly basis -User Manual Guide
Memo No: FIN02-18036/2/2021-H SEC-DTA, Dt: 28/10/2022 Sub: PS – T&A Department – PD Accounts – Obtaining Certificates of Acceptance of Balances(CAB) from PD Administrators – Module developed in CFMS portal – Reg
Ref: e-mail received from APCFSS authorities dated 28-10-2022.
Attention of all the DTAOs and ATO, CRT is invited to the subject matter cited. In accordance with the extant rules in force, a module has been developed in CFMS portal for obtaining the Certificates of Acceptance of Balances(CAB) from the PD Administrators on quarterly basis. A user manual regarding this is herewith appended.
All the DTAOs are therefore requested to inform the PD administrators regarding this development and obtain CABs on quarterly basis. Further, they are informed that the erring PD administrators can’t generate new bills unless and until they submit CABs.
✔ Further, the Government in GO Ms. No.99, Dated 14/08/2019 of Finance (CDM) Department, have re-iterated the same and the operating part of the said Government orders sentenced as below:-
"..… it is mandated that the Deposit administrator(s) shall electronically
certify the balances on a quarterly basis, failing which the Deposit account will be kept in suspended mode, preventing any further transactions until such certificate is completed."
✔ Now, a facility ‘Certificate of Accepting Balance’ has been developed and accessedtoall the Deposit Account holders and Treasury Officers in CFMS Portal, to certify thebalanceselectronically on a quarterly basis, failing which the Deposit account will bekeptinsuspended mode preventing any further transactions until such certificate is completed.
✔ The ‘Certificate of Accepting Balance’ App facilitates the Deposit Administrators tocertifythe balance under the Deposit account(s). The process-flow mechanismof this facilityisnarrated below:
✔ Based on configuration of Work-flow - PD Accounts by the Head of the Office, therelevantroles shall be automatically assigned to the Maker, Checker and Authorizer. Onconfiguringwork-flow, the authorized User gets the Certificate of Accepting BalancetileunderExpenditure Header.
✔ The Maker selects ‘Certificate of Accepting Balance’ tile under Expenditure Header; andproposes to submit CAB for the Quarter ending to the mapped Treasury Officer.
✔ The system generates a Unique Request Number and enables / facilitates the Maker to check the correctness of the balances and forward the request to the Checker / Authorizer, as per pre-defined work-flow. The Checker (Optional) verifies and forwards the same to the Authorizer, for approval.
✔ After verification, the Authorizer authorizes the request and forward the same to the mapped Treasury for approval. System allowed the Deposit Administrators to conduct further transactions, only after certification of the balances on a quarterly basis.
✔ Auditor verifies and forwards the same to the Verifier (Optional), for further scrutiny. Afterscrutiny, the Verifier forward the request to the Approver, for approval. After scrutiny, theApprover approves the request.
✔ The Deposit administrators and the Treasury Officers are facilitated with CAB Report, to review the status of receiving CAB(s) at the end of a fortnight succeeding every Quarter and identify the PD administrator(s) who failed to furnish the CAB.
Obtaining Certificates of Acceptance of Balances(CAB) from PD Administrators - User Manual Guide
Memo No: FIN02-18036/2/2021-H SEC-DTA, Dt: 28/10/2022 Sub: PS – T&A Department – PD Accounts – Obtaining Certificates of Acceptance of Balances(CAB) from PD Administrators – Module developed in CFMS portal – Reg
Ref: e-mail received from APCFSS authorities dated 28-10-2022.
Attention of all the DTAOs and ATO, CRT is invited to the subject matter cited. In accordance with the extant rules in force, a module has been developed in CFMS portal for obtaining the Certificates of Acceptance of Balances(CAB) from the PD Administrators on quarterly basis. A user manual regarding this is herewith appended.
All the DTAOs are therefore requested to inform the PD administrators regarding this development and obtain CABs on quarterly basis. Further, they are informed that the erring PD administrators can’t generate new bills unless and until they submit CABs.
CERTIFICATE OF ACCEPTING BALANCE - USERMANUAL
✔ In terms of Art.126 of AP Accounts Code, Vol. II and Note.2 thereunder read with GOMs. No.43, Dated 22/04/2000 of F & P (W&M) Department, every PD administrator is required to furnish a Certificate of Accepting Balance (CAB) in their PD account(s) at the end of every Quarter within a fortnight of succeeding month. The Treasury Officer concerned is authorized to order to stop the transactions in case of failure of a PD administrator to furnish CAB. Thus, the Treasury Officer is required to review the status of receiving CAB(s) at the end of a fortnight succeeding every Quarter and identify the PD administrator(s) who failed to furnish the CAB and take action to stop the transactions of the PD account concerned.✔ Further, the Government in GO Ms. No.99, Dated 14/08/2019 of Finance (CDM) Department, have re-iterated the same and the operating part of the said Government orders sentenced as below:-
"..… it is mandated that the Deposit administrator(s) shall electronically
certify the balances on a quarterly basis, failing which the Deposit account will be kept in suspended mode, preventing any further transactions until such certificate is completed."
✔ Now, a facility ‘Certificate of Accepting Balance’ has been developed and accessedtoall the Deposit Account holders and Treasury Officers in CFMS Portal, to certify thebalanceselectronically on a quarterly basis, failing which the Deposit account will bekeptinsuspended mode preventing any further transactions until such certificate is completed.
✔ The ‘Certificate of Accepting Balance’ App facilitates the Deposit Administrators tocertifythe balance under the Deposit account(s). The process-flow mechanismof this facilityisnarrated below:
✔ Based on configuration of Work-flow - PD Accounts by the Head of the Office, therelevantroles shall be automatically assigned to the Maker, Checker and Authorizer. Onconfiguringwork-flow, the authorized User gets the Certificate of Accepting BalancetileunderExpenditure Header.
✔ The Maker selects ‘Certificate of Accepting Balance’ tile under Expenditure Header; andproposes to submit CAB for the Quarter ending to the mapped Treasury Officer.
✔ The system generates a Unique Request Number and enables / facilitates the Maker to check the correctness of the balances and forward the request to the Checker / Authorizer, as per pre-defined work-flow. The Checker (Optional) verifies and forwards the same to the Authorizer, for approval.
✔ After verification, the Authorizer authorizes the request and forward the same to the mapped Treasury for approval. System allowed the Deposit Administrators to conduct further transactions, only after certification of the balances on a quarterly basis.
✔ Auditor verifies and forwards the same to the Verifier (Optional), for further scrutiny. Afterscrutiny, the Verifier forward the request to the Approver, for approval. After scrutiny, theApprover approves the request.
✔ The Deposit administrators and the Treasury Officers are facilitated with CAB Report, to review the status of receiving CAB(s) at the end of a fortnight succeeding every Quarter and identify the PD administrator(s) who failed to furnish the CAB.
✔ Process-flow mechanism along with Snapshots is shown hereunder:
