AP Inspecting Officers Schools Visit Proforma 2022-23 Schools Visit Check List - Visit Form PDF. School Education Department Govt. of Andhra Pradesh VISIT PROFORMA FOR SCHOOLS Standard Operating Procedures (SOP) for School Visits SOP/ GUIDELINES FOR VISITING OFFICERS School Education Department, Govt. of Andhra Pradesh Standard Operating Procedures (SOP) for School Visits
The purpose of the SOP is to …
a) improve the quality of teaching
b) increase the quality of learning
c) enhance the quality of schooling
d) achieve the academic standards prescribed
e) extend the infrastructure facilities in the school
f) suggest measures for improvement
g) identify the components for capacity building of teachers
2) Record the details of the school including U-DISE code, address of the school, HM’s name, phone number, staff and particulars, students’ attendance, etc..; Whether the complaint box is existed and the toll free number is displayed prominently. [Col. No.3-7 of the Visit Proforma]
3) Observe weather the relevant information is displayed on the walls, viz., Day-wise Mid- day Meals Menu Chart, Toll free No. for complaints, school information, staff particulars, teachers’ time tables, enrolment details, institution plan, class-wise time tables, achievement of the school, like SSC results, games, sports, etc..[Col. No.8-11 of the Visit Proforma]
4) Observe the maintenance of the school records and offer suggestions if any. [Col. No.12 of the Visit Proforma]
5) Ensure the teachers’ preparation for teaching by observing their lesson plans, year plans, TLM for the lessons taught, preparation of ICT material, completion of the syllabus, etc. [Col. No.13 (1) to (3) of the Visit Proforma]
6) Whether the teachers attended the necessary and relevant trainings in their subject, conducted by the department from time to time.[Col. No.13 (4)-(5) of the Visit Proforma]
7) Whether the teachers are conducting the field visits, field trips, project works to ensure better learning.[Col. No.13 (6) of the Visit Proforma]
8) Ensure the proper implementation of CCE by evaluating the students’ performance as per CCE; whether the formative and summative tests are conducted and valued answer scripts within 3 days; ensue whether the marks are entered in the respective Marks Register and uploaded them on-line. [Col. No.14 of the Visit Proforma]
9) Ensure the academic performance of the students by asking questions based on the learning outcomes; whether the students are able to read the given text, write the specific answers, take dictation, etc. and decide the level of students. [Col. No.15 of the Visit Proforma]
10) Whether the programme, “Learn a Word a Day”, is being implemented in the school. Observe the impact of the programme on the students. [Col. No.15 (5) of the Visit Proforma]
1. Class Room practices/Observation:
a. Class Observed :
b. Name of the Teacher :
c. Name of the Lesson & Subject :
d. Is the Teacher following Learner centered approach? : Yes/No
e. Does the teacher use TLM/Digital material? : Yes/No
f. Does the teacher follow steps in the lesson plan? : Yes/No
g. Does the teacher teach in English Medium? : Yes/No
h. Are the children involved/participating in the lesson? :Yes/No
i. Are the Children able to understand? : Yes/No
j. Are the Children able to read & understand the lesson? : Yes/No
k. Are the children are able to write correctly? : Yes/No
l. Are the children able to solve the problems? : Yes/No
m. Did the teacher teach well? : Yes/No
n. Opinion on the teacher’s teaching : Excellent/Very Good/Good/Average/Poor.
(Note: if you observe more than one teacher, record in the same format).
2. Schemes:
i. Jagananna Goru-Mudda (MDM):
a. MDM is being implemented in the School : Yes/No
b. All the children availing MDM facility : Yes/No
c. Day-wise Menu displayed in the Display board : Yes/No
d. Is the Menu communicated by department strictly followed : Yes/No
e. Are the eggs supplied for 5 days : Yes/No
f. Are Chikkis supplied to all students : Yes/No
g. Is sweet Pongal being supplied on Saturdays : Yes/No
ii. Jagananna Vidya Kanuka:
a. Three pairs of Uniforms are distributed to all the students : Yes/No
b. Shoes are distributed to all the students : Yes/No
c. Socks are distributed to all the students : Yes/No
d. School Bags are distributed to all the students : Yes/No
e. AP Govt. Text Books are distributed to all the students : Yes/No
f. Note Books (for 6th to 10th class) distributed to all the students : Yes/No
g. Dictionary distributed/given to all the students : Yes/No
iii. Mana Badi: Nadu-Nedu
a. Is the School covered under Nadu-Nedu programme : Yes/No
b. Drinking Water facility with purifier is available : Yes/No
c. Are toilets provided with running water : Yes/No
d. Electrification with Lights and Fans is done to all rooms : Yes/No
e. Furniture is provided for all Students : Yes/No
f. Furniture is provided for all Teachers : Yes/No
g. Green boards supplied to all the Class rooms : Yes/No
h. Painting is done to all the walls and to the school : Yes/No
i. English Laboratory is established : Yes/No Compound Wall Constructed : Yes/No
Schools Visit Proforma 2022-23 Inspecting Officers Schools Visit Check List AP Schools Visit Form PDF
The Inspecting Officers visiting the schools will have to observe the following items in Schools. Visiting Officers Like Mandal Educational Officers, Dy EOs, DEOs, RJDs etc will now follow the visit proforma released by Education Department. Hence all the Head Masters of Schools, Teachers be ready with the following items for smooth functioning of schools.
a) improve the quality of teaching
b) increase the quality of learning
c) enhance the quality of schooling
d) achieve the academic standards prescribed
e) extend the infrastructure facilities in the school
f) suggest measures for improvement
g) identify the components for capacity building of teachers
The Visiting Officers should focus on the following items while visiting the schools:
1) Observe the ambience of the school with regard to greenery, hygiene, drainage system, garbage maintenance, etc. and suggest for proper maintenance of the school. [Col. No.4 of the Visit Proforma]2) Record the details of the school including U-DISE code, address of the school, HM’s name, phone number, staff and particulars, students’ attendance, etc..; Whether the complaint box is existed and the toll free number is displayed prominently. [Col. No.3-7 of the Visit Proforma]
3) Observe weather the relevant information is displayed on the walls, viz., Day-wise Mid- day Meals Menu Chart, Toll free No. for complaints, school information, staff particulars, teachers’ time tables, enrolment details, institution plan, class-wise time tables, achievement of the school, like SSC results, games, sports, etc..[Col. No.8-11 of the Visit Proforma]
4) Observe the maintenance of the school records and offer suggestions if any. [Col. No.12 of the Visit Proforma]
5) Ensure the teachers’ preparation for teaching by observing their lesson plans, year plans, TLM for the lessons taught, preparation of ICT material, completion of the syllabus, etc. [Col. No.13 (1) to (3) of the Visit Proforma]
6) Whether the teachers attended the necessary and relevant trainings in their subject, conducted by the department from time to time.[Col. No.13 (4)-(5) of the Visit Proforma]
7) Whether the teachers are conducting the field visits, field trips, project works to ensure better learning.[Col. No.13 (6) of the Visit Proforma]
8) Ensure the proper implementation of CCE by evaluating the students’ performance as per CCE; whether the formative and summative tests are conducted and valued answer scripts within 3 days; ensue whether the marks are entered in the respective Marks Register and uploaded them on-line. [Col. No.14 of the Visit Proforma]
9) Ensure the academic performance of the students by asking questions based on the learning outcomes; whether the students are able to read the given text, write the specific answers, take dictation, etc. and decide the level of students. [Col. No.15 of the Visit Proforma]
10) Whether the programme, “Learn a Word a Day”, is being implemented in the school. Observe the impact of the programme on the students. [Col. No.15 (5) of the Visit Proforma]
1) Observe physical education activities conducted in the school, viz., facilities and equipment provided; whether all students are made part of the activities, different variety of physical activities conducted, achievements in the school, etc.: whether the playground is sufficient.[Col. No.16 of the Visit Proforma]
2) Whether NCC, Scouts and Guides, Junior Red Cross activities are being conducted in the school. Comment on it. [Col. No.16 of the Visit Proforma]
3) Observe the activities taken up under Art and Cultural Education in the school. [Col. No.16 of the Visit Proforma]
4) Observe the different Work Experience activities in the school; comment on the relevancy and utility of the material prepared with hands-on experience. [Col. No.16 of the Visit Proforma]
5) Whether National Green Corps (NGC) activities are being conducted in the High schools. If so, mention the details. [Col. No.16 (5) of the Visit Proforma]
6) Whether the English language clubs and Subject-wise Clubs are formed in the school. Comment on the functioning of the Clubs. [Col. No.16 (6)-(7) of the Visit Proforma]
7) Examine the participation and achievements of the students in the competitions, like essay writing, elocution, quiz, science fairs, games & sports, cultural activities, etc. Observe the different Work Experience activities in the school; comment on the relevancy and utility of the material prepared with hands-on experience. [Col. No.17 of the Visit Proforma]
8) Observe the maintenance of the Library, number books in the library, sufficiency of the books; whether the children’s magazines are subscribed, whether the Library books are issued to students; whether book reviews are done under language improvement programme. [Col. No.18 of the Visit Proforma]
9) Observe the Science Laboratory and ascertain the utilisation of the laboratory for teaching science, whether the material in the Laboratory is sufficient and suitable to teach the lessons of the current textbooks; whether students are using the laboratory for conducting experiments; whether students are maintaining the science records, etc. [Col. No.19 of the Visit Proforma]
10) Are the toilets sufficient for all the students and the staff? Whether separate toilets are provided for girl-students. Whether they are properly maintained? Col. No.20 (1) – (2) of the Visit Proforma]
11) Whether safe drinking water is provided in the school. Is the water tank/drum frequently cleaned and for how many days? [Col. No.20 (3) of the Visit Proforma]
12) Observe the furniture available in the school for students and staff. Is it sufficient for students and staff? [Col. No.20 (4) of the Visit Proforma]
13) Observe the classroom practices in the school. Observe the live teaching in the classes. Record the details with regard to planning of lesson, relevancy and use of TLM/digital resources, method of teaching, participation of students, presentation techniques adopted, medium of teaching, subject proficiency of the teacher, interaction in the class, use of black/green board; whether the teaching leading to achievement of the targeted learning outcomes; whether the students are able to read and understand the lessons ontheir own; whether the students are able to write independently, etc. Offer guidance to the teachers on the issues observed by you. [Col. No.21 of the Visit Proforma]
1) Comment on the implementation of MDM (Jagananna Goru Mudda) in the school. Whether the day-wise menu is displayed at proper place; whether the eggs, chikkis, fruits, etc. are supplied as per the list in the menu; whether all children are availing this facility. [Col. No.22 (i) of the Visit Proforma]
2) Observe the implementation of JaganannaVidya Kanuka (JVK) in the school. Whether all the school textbooks, notebooks (Classes - 6 to 8), dictionary, etc., are supplied to all students; whether 3 pairs of uniforms, belt, one pair of shoes, one pair of socks and one school bag to each of the students are supplied. [Col. No.22 (ii) of the Visit Proforma]
3) Observe the Mana Badi: Nadu-Nedu scheme in the school. Whether the school is covered under the scheme; whether new classrooms are constructed, new furniture is procured for students and staff; whether green-boards are supplied; whether the language laboratory is established; whether electrification is done; whether computers/tablets and internet facility is provided; whether the compound wall is constructed; whether the toilets with running water facility is provided; whether painting is done to the school. [Col. No.22 (iii) of the Visit Proforma]
4) Ensure whether the school grants, like School Maintenance Fund (SMF), Toilet Maintenance Fund (TMF), Teacher Grant, etc. under Samagra Siksha (SS) is provided in the school. [Col. No.22 (iv) of the Visit Proforma]
5) Comment on the involvement of Grama Sachivalayam Staff in the school; whether the Education Assistant is assisting the school for enrolment, attendance of students, identifying the Out of School Children (OSC) and in the MDM, JVK, Nadu-Nedu activities; whether the Engineering Assistant is supporting the school in the Nadu-Nedu activities, School building maintenance and toilets maintenance, etc.; whether the Mahila Police in the Gram Sachivalayam is supporting school in the ‘care and safety’ of the girl students. [Col. No.23 of the Visit Proforma]
6) Whether the Medical Staff in Grama Sachivalayam, viz., Medical Officer, ANM, ASHA worker, etc. are visiting the school as per time schedule for monitoring the health of the students under School Health Programme. [Col. No.23 (d) of the Visit Proforma]
7) Whether Anganwadi workers are supporting the school for new admissions in the school.
[Col. No.23 (e) of the Visit Proforma] 8) Whether School Management Committee (SMC) or School Parent Committee is involving in the activities of the school. [Col. No.24 of the Visit Proforma]
9) Whether the Parent-Teacher Meetings (PTM) are conducted regularly in the school. Comment on the implementation of the suggestions and resolutions made in the meetings.. [Col. No.25of the Visit Proforma]
10) Please rate the overall performance/impression of the school as per observations made. [Col. No.26of the Visit Proforma]
11) Offer suggestions/remarks as per the observations made. [Col. No.27of the Visit Proforma]
2) Whether NCC, Scouts and Guides, Junior Red Cross activities are being conducted in the school. Comment on it. [Col. No.16 of the Visit Proforma]
3) Observe the activities taken up under Art and Cultural Education in the school. [Col. No.16 of the Visit Proforma]
4) Observe the different Work Experience activities in the school; comment on the relevancy and utility of the material prepared with hands-on experience. [Col. No.16 of the Visit Proforma]
5) Whether National Green Corps (NGC) activities are being conducted in the High schools. If so, mention the details. [Col. No.16 (5) of the Visit Proforma]
6) Whether the English language clubs and Subject-wise Clubs are formed in the school. Comment on the functioning of the Clubs. [Col. No.16 (6)-(7) of the Visit Proforma]
7) Examine the participation and achievements of the students in the competitions, like essay writing, elocution, quiz, science fairs, games & sports, cultural activities, etc. Observe the different Work Experience activities in the school; comment on the relevancy and utility of the material prepared with hands-on experience. [Col. No.17 of the Visit Proforma]
8) Observe the maintenance of the Library, number books in the library, sufficiency of the books; whether the children’s magazines are subscribed, whether the Library books are issued to students; whether book reviews are done under language improvement programme. [Col. No.18 of the Visit Proforma]
9) Observe the Science Laboratory and ascertain the utilisation of the laboratory for teaching science, whether the material in the Laboratory is sufficient and suitable to teach the lessons of the current textbooks; whether students are using the laboratory for conducting experiments; whether students are maintaining the science records, etc. [Col. No.19 of the Visit Proforma]
10) Are the toilets sufficient for all the students and the staff? Whether separate toilets are provided for girl-students. Whether they are properly maintained? Col. No.20 (1) – (2) of the Visit Proforma]
11) Whether safe drinking water is provided in the school. Is the water tank/drum frequently cleaned and for how many days? [Col. No.20 (3) of the Visit Proforma]
12) Observe the furniture available in the school for students and staff. Is it sufficient for students and staff? [Col. No.20 (4) of the Visit Proforma]
13) Observe the classroom practices in the school. Observe the live teaching in the classes. Record the details with regard to planning of lesson, relevancy and use of TLM/digital resources, method of teaching, participation of students, presentation techniques adopted, medium of teaching, subject proficiency of the teacher, interaction in the class, use of black/green board; whether the teaching leading to achievement of the targeted learning outcomes; whether the students are able to read and understand the lessons ontheir own; whether the students are able to write independently, etc. Offer guidance to the teachers on the issues observed by you. [Col. No.21 of the Visit Proforma]
1) Comment on the implementation of MDM (Jagananna Goru Mudda) in the school. Whether the day-wise menu is displayed at proper place; whether the eggs, chikkis, fruits, etc. are supplied as per the list in the menu; whether all children are availing this facility. [Col. No.22 (i) of the Visit Proforma]
2) Observe the implementation of JaganannaVidya Kanuka (JVK) in the school. Whether all the school textbooks, notebooks (Classes - 6 to 8), dictionary, etc., are supplied to all students; whether 3 pairs of uniforms, belt, one pair of shoes, one pair of socks and one school bag to each of the students are supplied. [Col. No.22 (ii) of the Visit Proforma]
3) Observe the Mana Badi: Nadu-Nedu scheme in the school. Whether the school is covered under the scheme; whether new classrooms are constructed, new furniture is procured for students and staff; whether green-boards are supplied; whether the language laboratory is established; whether electrification is done; whether computers/tablets and internet facility is provided; whether the compound wall is constructed; whether the toilets with running water facility is provided; whether painting is done to the school. [Col. No.22 (iii) of the Visit Proforma]
4) Ensure whether the school grants, like School Maintenance Fund (SMF), Toilet Maintenance Fund (TMF), Teacher Grant, etc. under Samagra Siksha (SS) is provided in the school. [Col. No.22 (iv) of the Visit Proforma]
5) Comment on the involvement of Grama Sachivalayam Staff in the school; whether the Education Assistant is assisting the school for enrolment, attendance of students, identifying the Out of School Children (OSC) and in the MDM, JVK, Nadu-Nedu activities; whether the Engineering Assistant is supporting the school in the Nadu-Nedu activities, School building maintenance and toilets maintenance, etc.; whether the Mahila Police in the Gram Sachivalayam is supporting school in the ‘care and safety’ of the girl students. [Col. No.23 of the Visit Proforma]
6) Whether the Medical Staff in Grama Sachivalayam, viz., Medical Officer, ANM, ASHA worker, etc. are visiting the school as per time schedule for monitoring the health of the students under School Health Programme. [Col. No.23 (d) of the Visit Proforma]
7) Whether Anganwadi workers are supporting the school for new admissions in the school.
[Col. No.23 (e) of the Visit Proforma] 8) Whether School Management Committee (SMC) or School Parent Committee is involving in the activities of the school. [Col. No.24 of the Visit Proforma]
9) Whether the Parent-Teacher Meetings (PTM) are conducted regularly in the school. Comment on the implementation of the suggestions and resolutions made in the meetings.. [Col. No.25of the Visit Proforma]
10) Please rate the overall performance/impression of the school as per observations made. [Col. No.26of the Visit Proforma]
11) Offer suggestions/remarks as per the observations made. [Col. No.27of the Visit Proforma]
Education Department Inspecting Officers School Visit Proforma
1. Class Room practices/Observation:
a. Class Observed :
b. Name of the Teacher :
c. Name of the Lesson & Subject :
d. Is the Teacher following Learner centered approach? : Yes/No
e. Does the teacher use TLM/Digital material? : Yes/No
f. Does the teacher follow steps in the lesson plan? : Yes/No
g. Does the teacher teach in English Medium? : Yes/No
h. Are the children involved/participating in the lesson? :Yes/No
i. Are the Children able to understand? : Yes/No
j. Are the Children able to read & understand the lesson? : Yes/No
k. Are the children are able to write correctly? : Yes/No
l. Are the children able to solve the problems? : Yes/No
m. Did the teacher teach well? : Yes/No
n. Opinion on the teacher’s teaching : Excellent/Very Good/Good/Average/Poor.
(Note: if you observe more than one teacher, record in the same format).
2. Schemes:
i. Jagananna Goru-Mudda (MDM):
a. MDM is being implemented in the School : Yes/No
b. All the children availing MDM facility : Yes/No
c. Day-wise Menu displayed in the Display board : Yes/No
d. Is the Menu communicated by department strictly followed : Yes/No
e. Are the eggs supplied for 5 days : Yes/No
f. Are Chikkis supplied to all students : Yes/No
g. Is sweet Pongal being supplied on Saturdays : Yes/No
ii. Jagananna Vidya Kanuka:
a. Three pairs of Uniforms are distributed to all the students : Yes/No
b. Shoes are distributed to all the students : Yes/No
c. Socks are distributed to all the students : Yes/No
d. School Bags are distributed to all the students : Yes/No
e. AP Govt. Text Books are distributed to all the students : Yes/No
f. Note Books (for 6th to 10th class) distributed to all the students : Yes/No
g. Dictionary distributed/given to all the students : Yes/No
iii. Mana Badi: Nadu-Nedu
a. Is the School covered under Nadu-Nedu programme : Yes/No
b. Drinking Water facility with purifier is available : Yes/No
c. Are toilets provided with running water : Yes/No
d. Electrification with Lights and Fans is done to all rooms : Yes/No
e. Furniture is provided for all Students : Yes/No
f. Furniture is provided for all Teachers : Yes/No
g. Green boards supplied to all the Class rooms : Yes/No
h. Painting is done to all the walls and to the school : Yes/No
i. English Laboratory is established : Yes/No Compound Wall Constructed : Yes/No
iv) Grants Detail
1. Involvement of Gram Sachivalaya staff:
a) Is Mahila police assisting the school and taking care of School safety :Yes/No
b) Is Welfare and Education Assistant assisting the school for Enrollment, attendance, MDM, Nadu Nedu, JVK kits, identification of the Out of School Children (OSC), etc? :Yes/No
c) Is Engineering Assistant supporting the school for Nadu-Nedu, SMF, TMF : Yes/No
d) Are Medical staff viz. ANM, ASHA etc. assisting the School for maintaining Health & Hygiene under the School Health Program : Yes/No
e) Are the Angan Wadi Workers from WCD supporting the School for identification of the Out of School Children (OSC) in the locality? : Yes/No
2. School Management Committee or School Parent Committee Meetings
a) Whether the SMC / PC constituted : Yes / No
b) No, of Meetings conducted/met so far. :
c) Date of the previous meeting :
d) Resolutions made in the previous meeting/s and the action taken :
e) Any other …
3. Parent - Teacher Meetings
a) No, of Meetings conducted :
b) Date of the previous meeting :
c) Points discussed/Resolutions made in the previous meeting/s and the action taken :
d)Any other
1. Involvement of Gram Sachivalaya staff:
a) Is Mahila police assisting the school and taking care of School safety :Yes/No
b) Is Welfare and Education Assistant assisting the school for Enrollment, attendance, MDM, Nadu Nedu, JVK kits, identification of the Out of School Children (OSC), etc? :Yes/No
c) Is Engineering Assistant supporting the school for Nadu-Nedu, SMF, TMF : Yes/No
d) Are Medical staff viz. ANM, ASHA etc. assisting the School for maintaining Health & Hygiene under the School Health Program : Yes/No
e) Are the Angan Wadi Workers from WCD supporting the School for identification of the Out of School Children (OSC) in the locality? : Yes/No
2. School Management Committee or School Parent Committee Meetings
a) Whether the SMC / PC constituted : Yes / No
b) No, of Meetings conducted/met so far. :
c) Date of the previous meeting :
d) Resolutions made in the previous meeting/s and the action taken :
e) Any other …
3. Parent - Teacher Meetings
a) No, of Meetings conducted :
b) Date of the previous meeting :
c) Points discussed/Resolutions made in the previous meeting/s and the action taken :
d)Any other
