MDM Bill Submission Instructions 2023 for MRCs Rc No Spl/MDM/2022 School Education Dept., - PM POSHAN - Jagananna Gorumudda(Mid day Meal) - Submission of MDM bills at District & Mandal level - Revised time line - Orders - Issued - Regarding.
Procs. Rc. No. Spl/MDM/2022 Dated. .06.2023
Ref:-
Procs. Rc. No. Spl/MDM/2022 Dated. .06.2023
MDM Bill Submission Instructions 2023 for MRCs Rc No Spl/MDM/2022
Sub:- School Education Dept., - PM POSHAN - Jagananna Gorumudda(Mid day Meal) - Submission of MDM bills at District & Mandal level - Revised time line - Orders - Issued - Regarding.Ref:-
1. Review meetings held by the Honourable Chief Minister at HCM Camp Office, Vijayawada.
2. This Office Procs.Rc.No.Spl.6/Trainings/MDM/2022, dt.23.09.2022.
3. This Office Procs. even no. dt.18-10-2022.
4. This Office Memo No. Spl/Trainings/MDM&SS/2023, dt.05-06-2023.
All the Regional Director of School Education and District Education Officers in the State are hereby informed that the Honourable Chief Minister is giving top most priority to the Jagananna Gorumudda(Mid day Meal) Scheme during the review meetings held at HCM Camp Office, Vijayawada and has issued instructions with regard to the clearance of MOM bills in time for smooth implementation of PM POSHAN - Jagananna Gorumudda (Mid day Meal Scheme in the State.
As you are well aware that the following bills should be confirmed and generated at Mandal & Districts level in the website every month:-
The State Government has considered the Auto debit system for payment/ clearance of MDM bills to the concerned beneficiaries/ vendors well in time so as to avoid hardships to the beneficiaries/ vendors and to ensure timely & quality supply and also enabling smooth implementation of the Jagananna Gorumudda scheme in the State.
As such instructions were received from the CMO office with regard to the generation, submission and clearance/ payment of MDM bills, a timeline was provided which is regularly monitored by the CMO office and also instructed for strict adherence of the same.
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The Process of tokens to be submitted by this Office to CMO is as follow
CCH Honorarium:
1. All the Mandal Educational Officers shall confirm the bills of honorarium to cooks-cum-helpers both Rs.2000 & Rs.1000 of Primary Schools, Upper Primary/ High Schools under their jurisdiction of the running month in the app on 26th of running month. (Provision is enabled in the app 25th of every month).
2. DEOs shall confirm the bills of honorarium to cooks-cum-helpers both 2000 & 1000 of Primary Schools, Upper Primary/ High Schools by 27th of every month and process the bill. Further, peruse with district treasury Office until the tokens to be moved to Waiting for fund clearance. The token nos which are at WFF state to be submitted to this Office by 1st of succeeding month without fail so as to send the same to CMO for Green channel clearance for the payment of CCH honorarium by 5th of succeeding month.
All Other bills: Cooking cost PS, UPS, IX-X CC, Addl Menu for PS, UPS, HS, EGG, Chikki
3. All the Mandal Educational Officers shall ensure that all the Head Masters should confirm the bills of cooking cost PS, UPS, IX-X CC, Addl Menu for PS, UPS, HS of Primary Schools, Upper Primary/ High Schools under their jurisdiction along with bills of Egg and chikki of the preceding month in the app and confirm on 1st day of succeeding month.
4. All the District Educational Officers shall also confirm the bills of cooking cost PS, UPS, IX-X CC, Add Menu for PS, UPS, HS to cooks-cum-helpers of Primary Schools, Upper Primary/ High Schools which are confirmed by the respective Mandal Educational officers by 3rd-4th of every month and process the bills.
The bills forwarded to District Treasury Office to be perused and to see that by 5th of every month the respective tokens to be moved to Waiting for fund clearance. The token nos which are at WFF state to be submitted to this Office by 6th of succeeding month without fail so as to send the same to CMO for Green channel clearance for the payment of bills in succeeding month.
5. With regard to the Egg and chikki, all the Mandal Educational officers concern shall receive the bills from supplier and submit the bills along with satisfactory certificate and non-drawn to the District Educational Officers by 3rd of every month. The District Educational Officers concerned shall process bills the sanction proceedings and ensure the bills forwarded to District Treasury Office to be perused and to see that by 5th of every month the respective tokens to be moved to Waiting for fund clearance.
The token nos which are at WFF state to be submitted to this Office by 6th of succeeding month without fail so as to send the same to CMO for Green channel clearance for the payment of bills in succeeding month.
A State Level Training Programme was already held on 07.06.2023 at O/o.Director, MOM &. 55, AP, Vijayawada to the Programme Coordinator and the Data Entry Operators of all Districts in the State. A detailed training was given on confirmation and submission of MOM bills in both CFMS and PFMS during the training programme and also informed the seriousness of the submission of bills within time frame as such the CMO office is monitoring regularly and closely for clearance of the same to the beneficiaries/ vendors.
Any deviation in the above instructions will be reviewed seriously.
2. This Office Procs.Rc.No.Spl.6/Trainings/MDM/2022, dt.23.09.2022.
3. This Office Procs. even no. dt.18-10-2022.
4. This Office Memo No. Spl/Trainings/MDM&SS/2023, dt.05-06-2023.
All the Regional Director of School Education and District Education Officers in the State are hereby informed that the Honourable Chief Minister is giving top most priority to the Jagananna Gorumudda(Mid day Meal) Scheme during the review meetings held at HCM Camp Office, Vijayawada and has issued instructions with regard to the clearance of MOM bills in time for smooth implementation of PM POSHAN - Jagananna Gorumudda (Mid day Meal Scheme in the State.
As you are well aware that the following bills should be confirmed and generated at Mandal & Districts level in the website every month:-
- 1. Total meals taken by the Students in Primary Schools for which Cooking Cost(CC) is paid to all the cooks working in Primary Schools.
- 2. Honorarium paid to all the cooks-cum-helpers working in Primary Schools.
- 3. Total meals taken by the Students in Upper Primary/ High Schools for which Cooking Cost is paid to all the cooks working in Upper Primary/ High Schools.
- 4. Honorarium (CCH) paid to all the cooks-cum-helpers working in Upper Primary/ High Schools.
- 5. Cost of Addl. Menu paid to all the cooks-cum-helpers working in Primary Schools, Upper Primary/ High Schools.
The State Government has considered the Auto debit system for payment/ clearance of MDM bills to the concerned beneficiaries/ vendors well in time so as to avoid hardships to the beneficiaries/ vendors and to ensure timely & quality supply and also enabling smooth implementation of the Jagananna Gorumudda scheme in the State.
As such instructions were received from the CMO office with regard to the generation, submission and clearance/ payment of MDM bills, a timeline was provided which is regularly monitored by the CMO office and also instructed for strict adherence of the same.
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The Process of tokens to be submitted by this Office to CMO is as follow
- • All consolidated token Nos to be submitted through Google sheet issued by Finance Department by 10.30 am of every day.
- • Token Nos should be mentioned along with the date in which the token went to WFF.
- • Tokens to be verified daily and to inform them along with date of success, if any tokens are cleared.
- • Hence, District teams are requested to submit the token Nos to this Office as and when they are generated for effective monitoring and onward submission to the Finance Department and CMO for early clearance of bills.
CCH Honorarium:
1. All the Mandal Educational Officers shall confirm the bills of honorarium to cooks-cum-helpers both Rs.2000 & Rs.1000 of Primary Schools, Upper Primary/ High Schools under their jurisdiction of the running month in the app on 26th of running month. (Provision is enabled in the app 25th of every month).
2. DEOs shall confirm the bills of honorarium to cooks-cum-helpers both 2000 & 1000 of Primary Schools, Upper Primary/ High Schools by 27th of every month and process the bill. Further, peruse with district treasury Office until the tokens to be moved to Waiting for fund clearance. The token nos which are at WFF state to be submitted to this Office by 1st of succeeding month without fail so as to send the same to CMO for Green channel clearance for the payment of CCH honorarium by 5th of succeeding month.
3. All the Mandal Educational Officers shall ensure that all the Head Masters should confirm the bills of cooking cost PS, UPS, IX-X CC, Addl Menu for PS, UPS, HS of Primary Schools, Upper Primary/ High Schools under their jurisdiction along with bills of Egg and chikki of the preceding month in the app and confirm on 1st day of succeeding month.
4. All the District Educational Officers shall also confirm the bills of cooking cost PS, UPS, IX-X CC, Add Menu for PS, UPS, HS to cooks-cum-helpers of Primary Schools, Upper Primary/ High Schools which are confirmed by the respective Mandal Educational officers by 3rd-4th of every month and process the bills.
The bills forwarded to District Treasury Office to be perused and to see that by 5th of every month the respective tokens to be moved to Waiting for fund clearance. The token nos which are at WFF state to be submitted to this Office by 6th of succeeding month without fail so as to send the same to CMO for Green channel clearance for the payment of bills in succeeding month.
5. With regard to the Egg and chikki, all the Mandal Educational officers concern shall receive the bills from supplier and submit the bills along with satisfactory certificate and non-drawn to the District Educational Officers by 3rd of every month. The District Educational Officers concerned shall process bills the sanction proceedings and ensure the bills forwarded to District Treasury Office to be perused and to see that by 5th of every month the respective tokens to be moved to Waiting for fund clearance.
The token nos which are at WFF state to be submitted to this Office by 6th of succeeding month without fail so as to send the same to CMO for Green channel clearance for the payment of bills in succeeding month.
A State Level Training Programme was already held on 07.06.2023 at O/o.Director, MOM &. 55, AP, Vijayawada to the Programme Coordinator and the Data Entry Operators of all Districts in the State. A detailed training was given on confirmation and submission of MOM bills in both CFMS and PFMS during the training programme and also informed the seriousness of the submission of bills within time frame as such the CMO office is monitoring regularly and closely for clearance of the same to the beneficiaries/ vendors.
Any deviation in the above instructions will be reviewed seriously.
